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Customer/Audience Research

Voice of Customer Analysis

use this prompt when:

  • You need to understand what customers truly think and feel about your product or service beyond surface-level feedback
  • Your customer retention rates are declining or you’re experiencing an increase in negative reviews
  • You’re planning product improvements or new feature development and need data-driven insights
  • You want to align your marketing messaging with authentic customer language and priorities
  • You need to prioritize customer experience improvements based on actual customer feedback

The prompt

Perform a comprehensive voice of customer analysis for <business name> by synthesizing data from <customer feedback sources>. Identify recurring themes, sentiment patterns, and verbatim language used by customers to describe their experiences with our <product/service>. Quantify the frequency and emotional intensity of positive and negative feedback themes. Extract the top <number> unmet needs and prioritize them based on business impact and alignment with our value proposition of <value proposition>. Recommend specific actions to address the critical customer needs of <critical needs>.

How to customize

Voice of Customer Analysis
Variables
Description
Variables
business name
Description
Enter your brand or company name that you want to analyze customer feedback for.
Variables
customer feedback sources
Description
List all sources of customer feedback you want analyzed (surveys, reviews, social media mentions, support tickets, focus groups, etc.).
Variables
product/service
Description
Specify the particular product, product line, or service offering you want feedback analyzed for.
Variables
number
Description
Indicate how many unmet needs you want identified and prioritized (typically 3-10).
Variables
value proposition
Description
Include your current value proposition to ensure recommendations align with your core brand promise.
Variables
critical needs
Description
List any specific customer pain points or needs you're already aware of and want addressed in the recommendations.

Example Output

Voice of Customer Analysis: Bloom Skincare

 

Key Themes Analysis: Based on analysis of 1,250+ reviews, 350 support tickets, and 500 social media mentions, I’ve identified the following dominant themes in customer feedback for Bloom’s Natural Moisture Collection:

  1. Product Efficacy (42% of mentions)
    • Positive sentiment (68%): “finally a natural moisturizer that actually works,” “my skin has never felt so hydrated”
    • Negative sentiment (32%): “didn’t see results after two weeks,” “not effective for extremely dry skin”
  2. Packaging Experience (28% of mentions)
    • Positive sentiment (35%): “love the sustainable packaging,” “elegant design”
    • Negative sentiment (65%): “pump stops working halfway through,” “difficult to get last 20% of product out”
  3. Fragrance (22% of mentions)
    • Positive sentiment (75%): “subtle natural scent,” “smells like a spa experience”
    • Negative sentiment (25%): “fragrance too strong for sensitive skin,” “wish there was a fragrance-free option”
  4. Value for Money (18% of mentions)
    • Positive sentiment (40%): “worth every penny,” “lasts longer than cheaper brands”
    • Negative sentiment (60%): “too expensive for the results,” “can’t justify the price for regular use”

 

Customer Language Analysis: When describing positive experiences, customers frequently use words like “glowing,” “transformed,” “natural,” and “luxurious.” Negative experiences are commonly described with “disappointed,” “expected more,” “overpriced,” and “inconvenient.”

 

Top 5 Unmet Needs (Prioritized):

  1. Packaging Functionality (High business impact)
    • 65% of packaging complaints specifically mention difficulty extracting product
    • Direct impact on repurchase intent (27% said they might switch brands due to this issue)
    • Direct contradiction to your value proposition of “effortless luxury skincare experience”
  2. Price-to-Value Perception (High business impact)
    • Most frequently cited reason for not repurchasing (42%)
    • Significant opportunity to better communicate ingredient quality and concentration
    • Currently undermining your value proposition of “effective natural skincare”
  3. Product Range Expansion (Medium business impact)
    • 38% of customers request fragrance-free options
    • 26% request options for extremely dry skin
    • Aligns with your value proposition of “skincare for every natural beauty”
  4. Transparency on Results Timeline (Medium business impact)
    • 31% express disappointment with speed of results
    • Setting clearer expectations could reduce negative reviews by ~25%
    • Supports your value proposition of “honest, natural skincare”
  5. Subscription Flexibility (Lower business impact)
    • 18% request more flexible delivery schedules
    • Minor operational adjustment with potential loyalty impact
    • Reinforces your value proposition of “effortless luxury”

 

Recommended Actions:

  1. Redesign Packaging: Prioritize development of an airless pump system to address extraction issues while maintaining your sustainability commitment.
  2. Create Educational Content: Develop a “Bloom Ingredients Master Class” campaign highlighting the source, quality, and concentration of key ingredients to justify premium pricing.
  3. Expand Product Line: Develop and launch a fragrance-free version of your bestselling moisturizer within the next product development cycle.
  4. Revise Marketing Communications: Update product descriptions and marketing materials to set realistic expectations about when customers should expect to see results.
  5. Review Subscription Program: Implement more flexible delivery scheduling options in your subscription program, allowing customers to easily adjust timing without cancelling.

Pro tips

Voice of Customer Analysis
  • Include both quantitative data (surveys, star ratings) and qualitative feedback (reviews, support conversations) for the most complete picture of customer sentiment.
  • When presenting findings to stakeholders, lead with verbatim customer quotes to create emotional impact before diving into statistics.
  • Create a systematic tagging system for ongoing customer feedback to track how sentiment changes after implementing recommendations.
  • Consider segmenting your analysis by customer types (new vs. loyal, demographic groups, etc.) to identify needs specific to high-value customer segments.

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