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Copywriting

Newsletter or Email Content Template

use this prompt when:

  • You need to establish or refresh a consistent email communication strategy with your customers
  • Your current email marketing isn’t generating the engagement or conversion rates you’re targeting
  • You’re launching a new product line or campaign that requires strategic email communication
  • You want to balance promotional content with value-driven information in your customer communications
  • You need to create templates that your team can easily customize while maintaining brand consistency

The prompt

Design a versatile newsletter/email content template for <company/brand> to send regular communications to <target audience>. Create a structure that includes attention-grabbing subject line formulas, an engaging opening section, <number> content block templates for different purposes (educational, promotional, community-building, etc.), and compelling call-to-action approaches. Provide copy examples for each section that showcase our brand voice of <brand voice> and demonstrate how to balance value delivery with promotional content. Include guidance on personalization elements, optimal length, and content mix that supports our email marketing goals of <email marketing goals> while maintaining high engagement with our audience.

How to customize

Newsletter or Email Content Template
Variables
Description
Variables
company/brand
Description
Enter your company or brand name that will be sending the emails.
Variables
target audience
Description
Define your specific audience segment including relevant demographics, psychographics, or behavioral characteristics.
Variables
number
Description
Specify how many different content block templates you need (typically 3-5 works well).
Variables
brand voice
Description
Describe your brand's tone and personality (e.g., "friendly yet professional" or "bold and irreverent").
Variables
email marketing goals
Description
Outline your primary objectives (e.g., "driving product discovery," "increasing repeat purchases," or "building community engagement").

Example Output

Newsletter/Email Content Template for Bloom Skincare

 

Subject Line Formulas

  1. Question-Based: “Is your skin ready for [seasonal change]?” or “Have you discovered the secret to [skin benefit]?”
  2. Benefit-Driven: “Achieve [specific result] in just [timeframe]” or “The 3-minute routine for [skin benefit]”
  3. Curiosity Gap: “The ingredient we never expected to change everything” or “What dermatologists don’t tell you about [skin concern]”
  4. Personalized: “[First Name], your [skin type] routine for [season/occasion]”
  5. Limited-Time: “Last chance: [offer] ends midnight” or “48 hours only: [exclusive benefit/offer]”

 

Opening Section Template

Purpose: Set the tone, establish relevance, and preview content

Format:

  • Personal greeting with recipient’s name
  • Brief relevant hook (seasonal, timely, or personal)
  • 1-2 sentence preview of what’s in the email
  • Optional: Small eye-catching visual

 

Example: Hey [First Name],

That first hint of fall is in the air, and your skin can feel the change coming. As temperatures drop, your summer skincare routine needs a thoughtful refresh — and we’ve got exactly what you need to transition beautifully into the new season.

 

Content Block Templates

1. Educational Content Block

Purpose: Provide valuable information that positions your brand as an expert

Format:

  • Clear subheading
  • 2-3 short paragraphs with practical information
  • Optional: Bulleted tips or steps
  • Small product mention that relates to the education (70% education, 30% product)
  • Supporting image

 

Example:

The Truth About Hyaluronic Acid

Most skincare brands won’t tell you this: hyaluronic acid needs the right environment to work its magic. While it can hold 1000x its weight in water, it needs proper application to deliver that moisture to your skin.

For best results:

  • Apply to slightly damp skin
  • Layer under a moisturizer to lock in hydration
  • Use both morning and night for consistent results

 

Our Hydra-Lock Serum delivers three molecular weights of hyaluronic acid, ensuring hydration reaches multiple skin layers — unlike single-weight formulas that only address surface dryness.

 

2. New Product/Promotional Block

Purpose: Highlight products in a benefit-focused way

Format:

  • Bold headline focusing on benefits, not features
  • 1-2 sentences about the product’s unique selling point
  • List of 2-3 key benefits with supporting details
  • Clear pricing and availability information
  • Strong visual of product in use or lifestyle context
  • Direct CTA button

 

Example:

Repair While You Sleep: Introducing Night Renewal Mask

Your skin’s repair cycle peaks between 10 PM and 2 AM — exactly when our new Overnight Renewal Mask goes to work.

Why it’s different:

  • Time-release ceramides strengthen your skin barrier throughout your sleep cycle
  • Bakuchiol (nature’s retinol alternative) promotes cell turnover without irritation
  • Adaptogenic mushroom complex reduces stress-induced inflammation overnight

 

Now available in two sizes: 1.7 oz ($42) or 3.4 oz ($68) — with free shipping on all orders.

[SHOP NIGHT RENEWAL]

 

3. Social Proof/Community Block

Purpose: Build trust and showcase real results

Format:

  • Testimonial headline with specific result mentioned
  • Featured customer quote with before/after experience
  • Optional: Small customer photo or initials and location
  • Mention of product used
  • Invitation for others to share their experience
  • Social sharing links

 

Example:

“My sensitive skin finally found its match”

“After trying countless products that triggered reactions, Bloom’s Gentle Cleansing Milk changed everything. My redness is down 90% and I can finally face the day without makeup. Three months in and I’m still amazed every morning.” — Jessica R., Seattle

Jessica uses our Gentle Cleansing Milk and Cica Recovery Cream daily.

Love your Bloom results? Share your story on Instagram with #MyBloomSkin for a chance to be featured and win a $100 gift card.

[Share Your Story] [See More Results]

 

Call-to-Action Approaches

Primary CTA (Featured Product): Bold, high-contrast button with benefit-focused text: “Reveal Your Glow” or “Start Your Ritual” rather than “Buy Now”

Secondary CTA (Content Engagement): Text-based link that encourages further engagement: “See the complete fall skincare guide” or “Take our skin type quiz”

Relationship-Building CTA: Low-pressure invitation to connect: “Follow us on Instagram for daily skin tips” or “Reply to this email with your biggest skin concern”

 

Personalization Elements

  • Use name in salutation and at least once in body text
  • Reference previous purchases: “As someone who loves our Vitamin C Serum…”
  • Acknowledge loyalty tier: “As a Bloom VIP member…”
  • Reference local weather/seasons when relevant to skincare needs
  • Include personalized product recommendations based on purchase history

 

Optimal Length & Content Mix Guidelines

  • Keep total email content to what can be consumed in 60-90 seconds (approximately 250-350 words)
  • Aim for 60% value-based content, 40% promotional content
  • Limit to 2-3 content blocks per email to prevent overwhelm
  • For promotional emails, feature no more than 2 products with full details
  • Include a single, clear primary call-to-action and no more than 2 secondary CTAs
  • Mobile optimization: All critical information should be visible in the first 2 scrolls on mobile

 

Supporting Our Goals of Increasing Customer Lifetime Value & Repeat Purchase Rate

  • Feature complementary products to previously purchased items
  • Include usage tips that extend to other products in range
  • Highlight subscription options with specific savings callouts
  • Create seasonal opportunities that prompt routine refreshes
  • Share exclusive early access to new releases for existing customers

Pro tips

Newsletter or Email Content Template
  • Test subject lines religiously: Create an A/B testing schedule that compares different subject line approaches against open rates. Use these insights to refine your formula over time based on what resonates with your specific audience.
  • Focus on solving one problem per email: Resist the temptation to pack too many messages into a single communication. Emails that focus on addressing one specific customer problem or need typically generate higher engagement and conversion rates.
  • Create a content ratio system: Develop a ratio system for your email calendar (e.g., 2 value emails for every 1 promotional email) to ensure you’re consistently delivering more value than asks, which builds long-term engagement and reduces unsubscribe rates.
  • Personalize beyond first name: Leverage behavioral data like browsing history, past purchases, or quiz responses to create deeply relevant content blocks that speak directly to individual customer journeys rather than relying solely on name personalization.

Have Feedback?

Leave your feedback for how the prompt works for you and how it could be improved.